Resources

Inventory

As stated in Section 5010.460 of the State of Illinois' Administrative Code, "All agencies are required to make an annual physical inventory of State equipment in their possession."

SIU has chosen to complete this inventory at the beginning of the calendar year for all equipment recorded through the month of December. In 2024 Property Control started using a mobile inventory scanning application to facilitate the annual inventory process. To learn more about this mobile application, please attend one of our training sessions. If you were not able to attend a training session, contact Property Control  (propertycontrol@siu.edu) and one of our staff members will make sure you get the access and training required.

Unit Officer Delegation

This desktop-only application allows a Unit Officer to designate one Unit Officer Delegate per unit, who is empowered to approve or revoke equipment inventory transactions as needed. To access the Delegate Request Application, please use the following link: Unit Officer Delegate Request Form - Power Apps  This added flexibility helps your team manage inventory tasks even when the primary Unit Officer isn’t available.

P-Card

Equipment purchased with a university issued p-card must be properly coded as equipment when reconciled. General p-card information can be found on the Procurement Services website.

All personnel making purchases, reconciling, or approving p-card purchases should be familiar with the Procurement Card Program Policies and Procedures Manual.

For help with coding please review the following:

• Object Code Report
• Item Coding Guide
• Definitions and Coding Tips

For equipment coding questions please contact 536-2661