Resources

The Resources section is a group of different financial resources that can be used to help you better understand your accounts. Both account definitions and account descriptions have been included to give you detailed information regarding the proper use of specific types of accounts. Links to many financial forms have been included to assist with different types of transactions.

Inventory

As stated in Section 5010.460 of the State of Illinois' Administrative Code, "All agencies are required to make an annual physical inventory of State equipment in their possession."

SIU has chosen to complete this inventory at the beginning of the calendar year for all equipment recorded through the month of December. A spreadsheet with each Unit's inventory will be emailed to the Unit Officer along with a PDF file containing the 'Annual Inventory and Location Certification'.  The 'Annual Inventory and Location Certification' must be completed and signed by the Unit Officer (delegate signatures are not accepted) and returned to Property Control by the date indicated. Along with this certification each Unit should email their inventory spreadsheet to (propertycontrol@siu.edu) noting any discrepancies and any additional forms to adjust your inventory records.

Instructions to complete the 2023 inventory along with a fillable Annual Inventory and Location Certification can be found here.

P-Card

Equipment purchased with a university issued p-card must be properly coded as equipment when reconciled. General p-card information can be found on the Procurement Services website.

All personnel making purchases, reconciling, or approving p-card purchases should be familiar with the Procurement Card Program Policies and Procedures Manual.

For help with coding please review the following:

• Object Code Report
• Item Coding Guide
• Definitions and Coding Tips

For equipment coding questions please contact 536-2661